Background and aims of the scheme can viewed by clicking here. Other useful information on the scheme can also be found by clicking on the links below.

HSE HR Circular 002/2010 - Cycle to Work Scheme

Cycle to Work Calculator

Application process

1. Employees wishing to participate in the scheme should download an application form by clicking on the link below.

Cycle to Work Application Form

2. Employees can chose from the range of bike suppliers approved by the OPW. To view the list, please click here.

Please note that this list is updated regularly as more suppliers agree to supply the bicycles under the cycle to work scheme and the most up to date list can be found by clicking here. If the bike supplier you wish to use is not on that list, you can contact the bike supplier to add their shop to this list. They can do so by registering with the OPW at http://www.opw.ie/en/cycle-to-WorkScheme/.

3. Decide on your chosen supplier.  Ask the shop to provide you with an invoice for the bicycle and other related items which you wish to purchase.

4. Complete the application form. Applicants for new bicycle and related equipment under the terms of the scheme are required to complete in full pages 1 & 2 of the 2011 Cycle to Work Scheme Application Form above and submit them to Sheila O'Hara, HSE West, Central Finance Dept, Pery Street, Limerick. Any incomplete forms will be returned to applicant for completion in full before being processed.

5. The information provided on page 2 of the form will be used by Central Finance to create a purchase Order which Central Finance will send directly to the supplier (bicycle shop). It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier.

The supplier on receipt of the order from Central Finance will be requested to submit their invoice for payment directly to Central Finance before releasing the bicycle to the employee.

Central Finance after checking that the invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicant's pay in subsequent pay runs.

Central finance will then inform employee of invoice being paid and deductions from payroll will commence immediately. Employee can then go ahead and arrange for collection of bicycle & equipment from the supplier.

Please note that if for any reason a refund is being sought from supplier this must be processed through Central Finance as there are tax implications regarding the employee's pay in such a scenario.

If you have any queries please contact Mairead Quinlivan, Accounts Payable Supervisor at 061 48 33 44.