As part of a HSE wide initiative to improve governance arrangements for the funding of Non-Statutory Agencies, a national framework has been developed which will ensure a consistent approach.
This Framework seeks to provide a level of governance, which will link funding provided to a quantum of service, and provides for these services to be linked to quality standards, with continuous monitoring to ensure equity, efficiency and effective use of available resources.
A critical element of the Framework is the use of standard documentation to formalise the funding arrangements. This documentation is available for download under the following headings.
Section 38 Documentation
Section 38 documentation relates to the Agencies being provided with funding under Section 38 of the Health Act, 2004. This is limited to 25 non-acute agencies and 16 voluntary acute hospitals currently within the HSE Employment Control Framework.
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Section 38 Service Arrangement (Revised Jan 2012) |
This document is part 1 of a 2 part legal contract for Agencies funded under Section 38, this is standard for all arrangements. |
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Acute Services Section 38 Schedule (Revised Jan 2012) |
This document is part 2 of a 2 part legal contract for Acute Services funded under Section 38, this provides a standard template for 10 schedules which will detail the individual specification of each arrangement. |
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Non-Acute /Community Section 38 Generic Schedule (Revised Jan 2012) |
This document is part 2 of a 2 part legal contract for Non-Acute/Community Agencies funded under Section 38, this provides a standard template for 10 schedules which will detail the individual specification of each arrangement. More specific Care Group Schedules are available from local HSE contacts or the National Business Support Unit at (044) 9353290 or bsu.nonstatagencies@hse.ie |
Section 39 Documentation
Section 39 documentation relates to Non-Acute/Community Agencies being provided with funding under Section 39 of the Health Act, 2004. This relates to all agencies with the exception of the 41 agencies funded under Section 38. The Framework allows for a tiered approach to the level of governance and separate documentation is used for agencies in receipt of funding above/below €250,000.
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Section 39 Service Arrangement(Revised Jan 2012) |
This document is part 1 of a 2 part legal contract for Non-Acute/Community Agencies in receipt of funding above €250,000 funded under Section 39, this is standard for all arrangements. |
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Section 39 Generic Schedule (Revised Jan 2012) |
This document is part 2 of a 2 part legal contract for Non-Acute/Community Agencies funded under Section 39, in receipt of funding above €250,000. This provides a standard template for 10 schedules which will detail the individual specification of each arrangement. More specific Care Group Schedules are available from local HSE contacts or the National Business Support Unit at (044) 9353290 or bsu.nonstatagencies@hse.ie |
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Grant Aid Agreement (Revised Jan 2012) |
This document is the legal contract for Non-Acute/Community Agencies funded under Section 39 in receipt of funding below the €250,000 threshold. |
Section 10 Documentation
Section 10 documentation relates to the Non-Acute/Community Agencies being provided with funding under Section 10 of the Child Care Act, 1991. This Framework allows for a tiered approach to the level of governance and separate documentation is used for agencies in receipt of funding above/below €250,000.
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Section 10 Child Care Act, 1991 Service Arrangement (Revised Jan 2012) |
This document is part 1 of a 2 part legal contract for Non-Acute/Community Agencies in receipt of funding above €250,000 funded under Section 10 of the Child Care Act, 1991. This is standard for all such arrangements. |
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Section 10 Child Care Act, 1991 Children and Families Schedule (Revised Jan 2012) |
This document is part 2 of a 2 part legal contract for Non-Acute/Community Agencies funded under Section 10, in receipt of funding above €250,000. This provides a standard template of 10 schedules which will detail the individual specification of each arrangement. |
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Grant Aid Agreement (Revised Jan 2012) |
This document is the legal contract for Non-Acute/Community Agencies funded under Section 10 in receipt of funding below the €250,000 threshold. |
National Lottery Documentation
Agencies funded under the National Lottery are required to sign a standard Grant Aid Agreement where funding is below the annual threshold of €250,000.
For-Profit Documentation
For-Profit documentation relates to For-Profit / Commercial agencies funded by the Health Service Executive for Health, Personal & Social services. Under the Framework a Service Arrangement should be used irrespective of funding.
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For-Profit Service Arrangement
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This document is part 1 of a 2 part legal contract for For-Profit/Commercial Agencies in receipt of funding from the Health Service Executive. This is standard for all arrangements. |
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For-Profit Generic Schedule
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This document is part 2 of a 2 part legal contract for For-Profit/Commercial Agencies funded by the Health Service Executive. This provides a standard template for 10 schedules which will detail the individual specification of each arrangement. More specific Care Group Schedules are available from local HSE contacts or the National Business Support Unit at (044) 9353290 or bsu.nonstatagencies@hse.ie |
Home Care Package Documentation
The conclusion to the national tender for home care packages represents a significant milestone in the continued development of the HSE’s relationship with the non statutory sector in the provision of personal health and social services.
The HSE’s statutory obligation to provide for the nation’s health care needs while ensuring it meets it’s responsibility with regard to quality standards and value for money have been greatly strengthened by the process.
The services which will be provided by the successful agencies can be assured as being to the best quality standard, targeted at those assessed as being in the greatest need, and at agreed national tariffs.
The application now of the national standard governance documentation should ensure that the loop is completed and the agencies are contractually committed to the terms of the agreement.
Please find below relevant documentation for completion with successful agencies. Click to download.
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| Section 39 Service Arrangement (Revised Jan 2012) |
This document is part 1 of a 2 part legal contract for Agencies funded under Section 39, this is standard for all arrangements. |
| Section 39 Home Care Package Schedule (May 2012) |
This document is part 2 of a 2 part legal contract for Section 39 agencies in receipt of funding for the provision of Home Care Package services. This provides a standard template of 10 schedules which will detail the individual specification of each arrangement. |
| For Profit Service Arrangement |
This document is part 1 of a 2 part legal contract for For-Profit/Commercial agencies in receipt of funding from the Health Service Executive. This is standard for all arrangements. |
| For Profit Home Care Package Schedule (May 2012) |
This document is part 2 of a 2 part legal contract for For-Profit/Commercial agencies in receipt of funding for the provision of Home Care Package services. This provides a standard template of 10 schedules which will detail the individual specification of each arrangement. |
| Home Care Package Approved Provider Monthly Return Template |
This template is used to capture Home Care Package information from Approved Providers on a monthly basis. |
Application and Negotiation Process
A standard application and negotiation control process exists within the HSE Governance Framework for Non-Statutory Agencies. This process is utilised in situations whereby the HSE decides to provide funding to a voluntary/non-statutory agency in relation to health and personal social services. Two relevant standard processes need to be worked through by HSE Managers depending on whether or not the funding to an organisation is above or below €50,000.
Documentation has been prepared to support these control processes including Flowcharts, Guides and accompanying Forms. These are available for download below.
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Application Form for Funding
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This is the standard HSE application form to be completed by all non-statutory organisations applying to the HSE for funding in relation to the delivery of health or personal social services. |
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Supplementary Supporting Information Form (SSI Form)
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This is the standard HSE form to be completed by an organisation where the HSE has received an application form and requires additional information in order to make a decision on funding where the amount involved is over €50,000. |
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Supplementary Information Staffing Template
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This is an Excel template used to capture detailed staffing information relevant to a proposed service. |
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Governance Self Evaluation Questionnaire
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This questionnaire provides an overview of a broad range of governance issues relating to a proposed service and provides the organisation with a tool to assess the adequacy of it's governance structures and processes. |
Complaints Documentation
Documentation has been prepared to support the Complaints process between the HSE and Non-Statutory Agencies. These are available for download below.
Review of Documentation January 2012
A review of all documentation took place in 2011, which resulted in some updates in the standard documentation for use from January 2012.
In addition to updating the existing documentation, a national standard Commercial "For-Profit" Service Arrangement has been created and is now included in the available suite of documentation in the Governance Framework.
To assist in identifying the changes made to the above documentation the National Business Support Unit has prepared various documents outlining all of the amendments made. These are available for download below.
Other Supporting Documentation
Various other supporting documentation such as Guides, Templates, Protocols and Forms are available for download. An explanation on each is provided below.
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| Frequently Asked Questions |
This document provides answers to various questions asked in relation to all aspects of the HSE Governance Framework process. |
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Explanatory Guide to Service Arrangement(Revised Jan 2012) |
This document provides a simple explanation of the various clauses within the Section 38/Section 39, Section 10 and Commercial "For-Profit" Arrangement document. |
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Guide to Grant Aid Agreement (Revised May 2012) |
This document provides a simple explanation of the various clauses within the Grant Aid Agreement document. |
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Explanatory Guide to the Schedules (Revised April 2012) |
This document provides a detailed explanation on how to complete each of the ten Schedules (i.e. Part 2 of the Section 38 /Section 39, Section 10 and Commercial "For-Profit" Service Arrangement) |
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Comments Log
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This log can be completed and returned to bsu.nonstatagencies@hse.ie should anyone wish to comment on any aspect of the Governance Framework. |
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Governance Self-Evaluation Questionnaire
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This questionnaire provides an overview of a broad range of governance issues relating to a proposed service and provides the organisation with a tool to assess the adequacy of it's governance structures and processes. |
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Example of NEMU Staffing Template
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This template is for use in Disability Arrangements in completing Schedule 9. It is suggested best practice for other Care Groups. |
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Supplementary Information Staffing Template
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This is an Excel template used to capture detailed staffing information relevant to a proposed service. |
| Schedule 3 Template (Excel)Disability Agencies -National Standard Template 2012 |
This is a national standard template for use within the Disability sector. It is used to capture a data for service specification in all agencies funded by the Health Service Executive. |
| Schedule 3 Amalgamation Template (Excel) Disability Agencies |
This template provides instruction on the amalgamation of 2012 Schedule 3 templates for Disability agencies. It can be used in the following instances:
- to combine local schedules for a national agency
- to combine Service Providers in a HSE Area
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to combine all Areas in a HSE region
- to combine all HSE Regions Nationally
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Schedule 3 Template (Excel) Children-Families Early Years Service Specification
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This template is for use within the Children & Family Care Group for specification of information on Early Years Services. |
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Schedule 3 Template (Excel)- Basic Input Sheet for Service Specification Quantum
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This template is for use in all other Care Groups (Excl. Disabilities) where the activity information required for Schedule 3 would benefit from an excel format. |
| Schedule 3 Template (Excel) - Resource Allocation Model Generic |
This template may be used where a detailed costing to a service unit is required. It requires the input of Whole Time Equivalant (WTE) staffing and provides automatic calculations for salaried costs. Training on this template is advisable prior to use and is available through the National Business Support Unit. This template due to its size is available from patriciam.mccormack@hse.ie) |
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Acute Schedule 2 Quality and Safety Development Plan Template
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This template is for use by Acute hospitals when developing their Quality & Safety Development Plan as per Schedule 2 requirements. |
| Guide for Small Organisations |
This guide can be used by small Organisations who wish to comply with the requirements of the HSE's Governance Framework for the funding of Non-Statutory Organisations. |
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National Service Plan 2012 - Performance Incidators (Acute Services)
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This document provides detail of national performance indicators (PI's) and activity levels for Acute Services. This includes Hospitals, Cancer Care & Clinical Care Programmes. These should be considered when completing Schedules 3 & 4 (Part 2) of the Service Arrangement. |
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National Service Plan 2012 - Performance Indicators (All Care Groups)
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This document provides detail of national performance indicators (PI's) and activity levels for All Care Groups including Disability, Older Persons, Acute, Mental Health, Social Inclusion, Children & Families, Population Health, Palliative Care & Primary Care. These should be considered when completing Schedules 3 & 4 (Part 2) of the Service Arrangement. |
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Web-Links to Policies, Procedures, Guidelines, Legislation, Codes of Practice etc referenced in Schedule 2 (Service Arrangement) |
Documents providing links to to all documentation referenced in each Care Group Schedule are available by clicking on the links below. Some of the web links within the documents are to an internal HSE website, thus may not work for you. In such instances, please email antoinette.ahearn@hse.ie or bsu.nonstatagencies@hse.ie or contact (044) 9353290 for assistance.
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Last updated on: 22 / 05 / 2012